PREMIABLE
We, the members of Records and
Archives Management Students Association of Zimbabwe do hereby establish this
Constitution in order that our purpose be realized to its fullest extent. Article I - Name
The name of the organization shall
be Records and Archives Management Society of Zimbabwe henceforth referred to
as RAMSOZ
Article II - Purpose
RAMSAZ is established for the
expressed purpose of:-
#Networking all Records Management
and Library and Information Science students and staff, workers and professional
from colleges, polytechnic, universities and organizations in Zimbabwe so as to
provide a channel through which members can exchange ideas, opinions and views
in the field of Records and Archives Management profession.
# To create a way through which the
Records and Archives students and professionals can liaise with other
information scientists and institutions locally and abroad.
# To educate and instill awareness
to the general public on the significance of proper care of records and
information.
# To promote cooperation with related
professional bodies and organizations for academic and advancement of members.
Article
III – Membership
-Membership shall be open to anyone interested
in Records and Archives Management, Library and information science and any
other related professions
-Members will be required to pay in
full any financial obligations as determined by RAMSOZ from time to time as
annual subscription fees.
-Members will be expected to actively
participate in all activities sponsored by RAMSOZ. –
-RAMSAZ openly admits students and
records, archives and information science professionals to its membership and
does not discriminate on the basis of race, color, creed, sex, sexual
orientation, marital status, personal appearance, age, national origin, and
political affiliation, physical or mental disability.
Article IV – Executive Committee
RAMSAZ will be governed by the following structures: [1] The National Executive
Committee which shall supervise all RAMSOZ operations at national level. [2] Provincial
Executive Committee which shall supervise RAMSOZ operations in each province.
The National Executive Committee shall include the following officials The Founding
President shall chair all RAMSOZ executive meetings and the President shall
maintain the power to appoint all committee chairpersons. A Chairperson shall
be elected and his/her main duties will be to preside and chair meetings in the
absence of the President. The Secretary General will be responsible to keep all
RAMSOZ records, admission of new members, rule observances at stated meetings,
protocol, etc. The Treasurer shall be responsible to keep all books of
accounts, receive and bank all membership dues or any other RAMSOZ income. The
Editor will be responsible for the publication of the association’s bulletin.
Other officers may be elected as determined by the Executive Committee or
Congress.
Article V – Election
- Those members meeting all
requirements of active membership as set forth in Article III will be granted
voting privileges.
-All officers shall be elected by a
simple majority vote of eligible voting members of RAMSOZ -
All elections will be held after
every two years at a Congress to be held during the month of August.
-The President will take nominations from the
floor, or those interested to be elected will forward their names to the
Secretary General.
- All those nominated by people from
the floor and those who would have forwarded their names to the Secretary
General for election must be seconded by at least one person.
-All voting shall be done by either
secret ballot or raising up of hands to be counted and tabulated by the
Secretary-General and one voting member of RAMSOZ appointed by the outgoing Chairperson.
Article
V. Removal
Any officer of RAMSAZ Executive Committee
member in violation of the Organization's purpose or constitution may be
removed from office by the following process:
a. Written notification to the officer by the
Secretary General or any other person appointed by the President, asking the
officer to be present at the disciplinary meeting and prepared to speak. b. A
two-thirds (2/3) majority vote of the Executive Committee Members is necessary
to remove the officer.
Article
VI- Meetings
All meetings will occur as announced
by RAMSOZ Executive Committee and will follow the procedure set forth below: *
Attendance * Report by the President * Committee reports * Vote on all committee
motions and decisions * Any other business put forward by the members of the
club * Dismissal by the President Article
ARTICLE
VII – Finances
RAMSAZ will finance the activities it engages
in by the following means:
-Membership subscriptions
-Fund raising Activities
-Donations
Article
VIII –Winding Up
-The decision to wind up or dissolve
RAMSOZ shall be made only by a resolution to that effect passed by a two-thirds
majority of those personally present and entitle to vote at a CONGRESS convened
specifically for the purposes of which not less than thirty days notice shall
have been given , setting out the terms of the proposed resolution and reasons
therefore. In the event of the being wound up for any reason, RAMSOZ shall, if
necessary, sell sufficient movable or immovable property to pay any unpaid
liabilities , and any movable or immovable property remaining shall be donated
to like minded organization in Zimbabwe
Article IX-Amendments The constitution is binding to all members of RAMSAZ.
Amendments to the constitution may be proposed in writing by any voting member
of RAMSAZ at any meeting at which 2/3 of the voting members is present at any
meeting. These amendments will be placed on the agenda for the next regular
meeting of the executive meeting. Proposed amendments will become effective
following approval of two-thirds (2/3)-majority vote of active members at the
Congress of RAMSOZ in August.
